OLA Bylaws

OKLAHOMA LIBRARY ASSOCIATION BYLAWS

ARTICLE I. FISCAL PERIOD

The fiscal period of the Oklahoma Library Association shall be July 1 to June 30 of the next year.

ARTICLE II. DUES AND FEES

Section 1. All dues are annual and payable by July 1 each year. Reminder e-mails shall be sent in June, and if dues are not paid by end of September, they shall be dropped from the roster as active members.

Section 2. Personal memberships.

A. Personal membership dues for membership in the Oklahoma Library Association shall be the amount listed hereafter and based on the applicant's present salary. Membership in OASLMS requires additional dues of $10.00. Membership in all other divisions and roundtables requires additional dues of $2.00 each.  Free membership in OASLMS will be offered to first year OLA members for their first year of membership only.        
          2007-08

1. Librarian and Support Staff Members
   Salary up to $14,999............................... $39.00
   Salary $15,000 to $24,999....................... $51.00
   Salary $25,000 to $34,999....................... $75.00
   Salary $35,000 to $44,999....................... $89.00
   Salary $45,000 to $54,999....................... $94.00
   Salary $55,000 to $64,999....................... $101.00
   Salary $65,000 and above........................ $107.00
2. Full-time student..................................... $21.00
3. Trustees, Lay members, and Friends......... $32.00
4. Retired or inactive librarians..................... $32.00
5. Company Representative......................... $58.00

B. Life members shall be assessed no dues, but shall have all the rights and privileges of personal members.

Section 3.   Institutional memberships

Dues for library institutions shall be the amount listed hereafter based on the library’s total operating budget for the previous fiscal year:
         2007-08

1. Libraries
   Budget up to $100,000..................... $42.00
   Budget $100,000 to $499,999 .......... $75.00
   Budget $500,000 to $999,999 .......... $145.00
   Budget $1,000,000 to $2,499,999 ....  $225.00
   Budget $2,500,000 to $4,999,999 ....  $475.00
   Budget $5,000,000 to $9,999,999 ..... $675.00
   Budget $10,000,000 to $14,999,999 .  $975,00
   Budget $15,000,000 and above ........  $1,350.00
2. Non-library institutions......................  $80.00 

Section 4.   Only persons holding personal membership in good standing shall be entitled to vote at all membership meetings.

Section 5. Any person who becomes a new member of the Oklahoma Library Association for the first time between January 1 and June 30 shall not be required to pay additional dues for the following fiscal year.

Section 6. Registration fees.

1. The registration fee for each person, not a guest, attending any regular general meeting of the Association shall be determined by the Executive Board.
2. The Executive Board shall approve the registration fee charged for any meeting sponsored by any division, roundtable or committee of the Association.

Section 7. The schedule pertaining to dues and fees may be revised by the Executive Board without a vote of the Association no more often than once a year and only if the revision results in lowering dues and fees or an increase (necessitated by genuine financial need) of no more than 10 percent for any affected party.

ARTICLE III. NOMINATIONS AND ELECTIONS

Section 1. Executive Board Officers

1. The Nominating Committee shall request of the membership recommendations for candidates for each office on the Executive Board for which vacancies will occur at the next Annual Conference because of expiration of terms of office.
2. In accordance with the time schedule set forth in the Appendix of the OLA Handbook, the Nominating Committee shall meet and select two nominees willing to serve for each office as set forth in Article IV, Section 1 of the Constitution, except Directors who, as chairs of the Divisions, are elected by the memberships of their respective divisions. In appropriate years, the Nominating Committee shall also select nominees for the American Library Association Councilor, in accordance with provisions of Article IV, Section 1-B of the Bylaws. The committee shall make its selection after considering recommendations of the membership and recommendations of the committee members, taking into consideration the desirability of maintaining a cross section of library interests.
3. The slate of nominees shall be transmitted to the Executive Director of the Association who shall be responsible for preparation of ballots for all individual members in good standing in accordance with the time schedule and procedures set forth in the Appendix of the OLA Handbook.
4. In accordance with the time schedule and procedures set forth in the Appendix of the OLA Handbook, the Nominating Committee Chair or designated representative shall count ballots received from the membership. In the event of a tie between two of the nominees, the Chair of the Nominating Committee shall select the successful candidate by lot. The election results shall be reported according to the procedures set forth in the Appendix of the OLA Handbook.
5. All nominees for officers must be members in good standing of the Oklahoma Library Association. Nominees for President-Elect shall have served either as a member of the Executive Board, or as Chair of a roundtable or committee, or shall have served in a similar capacity in another library association.

Section 2. Division and Roundtable Officers

1. Elections for division and roundtable officers shall be conducted by mail ballot under the same regulations as those for the election of Executive Board members. (Article III, Section 1)
2. In accordance with the time schedule and procedures set forth in the Appendix of the OLA Handbook, the Chair of each division and roundtable shall appoint not fewer than three members of the division or roundtable to serve as a Nominating Committee. It shall be the duty of each Nominating Committee to prepare a slate of two nominees willing to serve for the office of Vice-Chair/Chair-Elect and other officers as deemed necessary by the division or roundtable. No person shall accept nominations for more than one office of the Association during the same term of office. The Executive Director will notify the appropriate party of an conflict concerning the slate of candidates.
3. Prepared ballots shall be transmitted to the Executive Director who shall be responsible for their distribution in accordance with the time schedule and procedures set forth in the Appendix of the OLA Handbook.
4. In accordance with the time schedule and procedures set forth in the Appendix of the OLA Handbook, the Nominating Committee Chair or designated representative shall count ballots received from the membership. In the event of a tie between two of the nominees, the Chair of the Nominating Committee shall select the successful candidate by lot. The election results shall be reported according to procedures set forth in the Appendix of the Handbook.
5. All nominees for officers must be members in good standing of the Oklahoma Library Association.

ARTICLE IV. LIBRARY ASSOCIATION AFFILIATES

Section 1. American Library Association

1. The Association shall maintain its status as a member chapter of the American Library Association in accordance with the American Library Association's Constitution and Bylaws.
2. Oklahoma Library Association members shall elect, at the appropriate time by mail ballot, an Oklahoma Library Association Chapter Councilor to the American Library Association Council. The Councilor shall be a personal member of both the Oklahoma Library Association and the American Library Association and serve a three year term. Should the duly elected councilor be unable to complete the three year term in office, the President, with the consent of the Executive Board shall appoint a successor to serve until the next election of the Association, at which time a councilor to fill the unexpired term shall be eligible for nomination to a regular term of office.

Section 2. Mountain Plains Library Association

1. The Association shall maintain its status as a member of the Mountain Plains Library Association in accordance with the Mountain Plains Library Association's Constitution and Bylaws.
2. Oklahoma Library Association members shall elect, at the appropriate time by mail ballot, an Oklahoma Library Association Representative to the Mountain Plains Library Association. The Representative shall be a personal member of both the Oklahoma Library Association and the Mountain Plains Library Association and serve a three year term. Should the duly elected representative be unable to complete the three year term in office, the President, with the consent of the Executive Board shall appoint a successor to serve until the next election of the Association at which time a representative to fill the unexpired term shall be eligible for nomination to a regular term of office.

Section 3. Other Affiliates

The Association may affiliate with other organizations or agencies to present continuing education opportunities for members or other purposes. The Association may serve as a vehicle for pass-through funds for co-sponsoring groups under the guidelines for program production as delineated in Appendix N.

ARTICLE V. DUTIES OF OFFICERS

Section 1. Duties of the President. The President shall preside at the general sessions of the Annual Conference; shall call and preside at meetings of the Executive Board and special meetings; shall be responsible for implementation of a specific program aimed at moving the Association forward within the established framework of goals and objectives as set forth in the Constitution and Bylaws; shall appoint committee chairs and committee members; shall represent the Association in an official capacity and shall speak for the Association on all established policies; shall coordinate the work of all officers, divisions, roundtables, and committees; shall assume a major role in planning the Annual Conference; shall sign all contracts authorized by the Association or the Executive Board and all orders to the Treasurer for expenditures from the funds of the Association; and shall perform the other duties customarily incumbent upon such office, unless otherwise ordered by the Association through its Bylaws or the Executive Board.

Section 2. Duties of the Vice-President/President-elect. The Vice-President/President-elect shall act for the President in case of the latter's absence; shall attend and vote at meetings of the Executive Board; shall work closely with the President on plans for the Annual Conference; shall serve as Chair of the Long Range Planning Committee, and shall work in other ways as required by the President to help achieve the objectives for the year.

Section 3. Duties of the Immediate Past President. The Immediate Past President shall attend and vote at meetings of the Executive Board; shall work closely with the President to achieve the organization's objectives for the year; and shall serve as the Chair of the Budget and Finance Committee.

Section 4. Duties of the Secretary. The Secretary shall keep the official minutes of the general sessions of the Oklahoma Library Association Annual Conference and shall submit them to the next regular meeting of the Executive Board for review and acceptance. The Secretary shall prepare and distribute the minutes of each Executive Board meeting. The Secretary shall report on matters concerning the Association as directed by the President or the Executive Board at meetings of the general membership or the Executive Board.

Section 5. Duties of the Treasurer. The Treasurer shall be responsible for the current roster of the Association membership; shall receive and have custody of all funds of the Association; pay bills approved by the Association membership, the President or the Executive Board; shall maintain accurate records of the Association's financial affairs and make a detailed financial report at the end of the fiscal year, which shall be published in the official journal of the Oklahoma Library Association; shall attend and vote at all meetings of the Executive Board and give a financial and membership report at each meeting, submitting copies to the Executive Board; shall serve on the Budget and Finance Committee and perform such duties as required by the President or the Executive Board.

Section 6. Duties of the Directors

1. The Directors shall be the chairs of the divisions as elected by the respective divisions. Their purpose is to broaden the representation of library interests and consideration in the deliberations of the Executive Board.
2. Directors shall attend Executive Board meetings and shall vote and perform such duties and assume responsibilities as the President or Executive Board may assign.
3. Directors shall attend Program Planning Committee meetings in preparation for the Annual Conference of the Oklahoma Library Association.

Section 7. Duties of the American Library Association Councilor.

1. The American Library Association Councilor shall perform the duties required by the American Library Association at the American Library Association Council meetings and shall report regularly on items of interest to the Oklahoma Library Association and the Executive Board.
2. The American Library Association Councilor shall attend and have a vote on all matters brought before the Oklahoma Library Association Executive Board.

Section 8. Duties of the Mountain Plains Library Association Representative.

1. The Mountain Plains Library Association Representative shall perform the duties required by the Mountain Plains Library Association at the Mountain Plains Library Association meetings and shall report regularly on items of interest to the Oklahoma Library Association and the Executive Board.
2. The Mountain Plains Library Association Representative shall attend and have a vote on all matters brought before the Oklahoma Library Association Executive Board.

Section 9. Reports of Officers.  Officers whose terms expire at the close of the Annual Conference shall submit to the Executive Director within one month after the close of said Annual Conference any records or important correspondence in their possession and these shall become part of the archives.

Section 10. All officers are expected to attend the meetings of the Executive Board. Any officer who is absent for as many as three consecutive Board meetings may be removed from office at the discretion of the Board, in which case the Board shall take the appropriate action to fill the resulting vacancy. Members of the Program Planning Committee for the Annual Conference or their designated alternates are expected to attend regularly the meetings of that Committee. The Board may take discretionary action to remove from office any member who does not attend the meetings or participate in the activities of the Committee.

ARTICLE VI. COMMITTEES

Section 1. General. The members and chairs of most committees are appointed by the President. Exceptions to this rule are noted in the committee descriptions section of the OLA Handbook (e.g., Budget and Finance Committee, Continuing Education Committee, Legislative Committee, Program Committee, Sequoyah Children's Book Award Committee). Appointments shall be made for one year, except where otherwise specified, and no person shall be appointed to the same committee for more than three consecutive years. No person shall be appointed to a committee who does not have a personal paid-up membership in the Oklahoma Library Association. Committees, other than those specified in the Bylaws, may be created or discontinued by the President. The authorization of new Committees shall include their purpose and duties and whether any special authority to act for the Association is being granted. The President shall serve as a voting member of each committee except the Nominating Committee. The Executive Director shall be a non-voting member of each committee except the Nominating Committee.

Section 2. Programs. Programs of committees are expected to follow the lead of the President by planning activities designed to help achieve the stated goals and objectives for the year.

Section 3. Standing Committees.

1. Auditing Committee. This committee shall examine on a regular basis the financial records of the Association and any other funds using the OLA federal tax identification number.
2. Awards Committee. This committee shall review and consider all requests for any honors, awards and citations offered by any division, roundtable or committee in behalf of the Association.
3. Budget and Finance Committee. This committee shall prepare a budget for the fiscal year and submit it to the Executive Board by August 1 each year. The committee shall also study the finances of the Association and make recommendations to the Executive Board.
4. Career Recruitment and Retention Committee.  This committee will develop activities and projects to further recruitment and retention to the library profession.
5. Endowment Fund Committee.  This committee will oversee the operation of OLA’s Endowment Fund  and will promote donations and create activities and events to raise money for the Fund.
6. Constitution and Bylaws Committee. This committee shall prepare any revisions of the Constitution and Bylaws as the Executive Board and President may direct, and shall recommend such amendments or changes it deems necessary to the President and Executive Board. It shall be responsible for the continuing revision of the Oklahoma Library Association Handbook.
7. Continuing Education Committee. This committee shall encourage the development of and participation in continuing education programs for the membership of the Oklahoma Library Association.
8. Ethics Committee. This committee shall endeavor to increase the awareness of ethical practices for members of the Oklahoma Library Association. 
9. Intellectual Freedom Committee. This committee shall stand ready to protect the freedom of individuals to make their choice of library materials and to bring restrictions in this area to the attention of the Executive Board.
10. Interlibrary Cooperation Committee. This committee shall serve to further cooperation of all types of libraries in an effort to make Oklahoma library resources readily available through a statewide network and to make libraries aware of resources in their state. The committee shall alert the Oklahoma Library Association on developing trends in interlibrary cooperation concerning new or alternate methods for sharing information and materials with Oklahoma's citizens and with networks of other states.
11. Leadership Institute Committee.  This committee will inspire and develop future leaders for the Oklahoma library community by planning and presenting library leadership institutes.
12. Legislative committee. This committee shall coordinate OLA's legislative involvement, promptly communicate with the officers and membership about state or federal legislation concerning Oklahoma libraries, and encourage understanding and involvement of members in the legislative process.
13. Long Range Planning Committee. This committee shall formulate a long range plan for the association. It shall review and evaluate the effectiveness of the association, validate the current goals of OLA and recommend such changes in the OLA structure as may be needed.
14. Marketing and Communications Committee.  This committee will develop and administrate a marketing plan to promote libraries, library services, and the profession of librarianship within the state of Oklahoma.  The Publicity Coordinator will chair the Committee.
15. Membership Committee. This committee shall carry out state-wide promotional activities to encourage membership in the Oklahoma Library Association.
16. Nominating Committee. This committee shall select a slate of candidates for office in accordance with Article III, Section 1 of these Bylaws and shall report at the first business session of each Annual Conference those elected in accordance with Article IV, Section 1 of the Constitution and Article III, Sections 1 and 2 of these Bylaws.
17. Program Planning Committee. This committee shall plan and have charge of the program for each general meeting of the Association in accordance with the policies of the President and the Executive Board.
18. Resolutions Committee. This committee shall review and present resolutions that the President and Executive Board may direct, or that any active individual member of the Association may request for consideration by the Association membership.
19. Scholarship Committee. This committee shall be responsible for disseminating information about the Oklahoma Library Association Scholarship for Graduate Study, seeking applicants, screening applicants and selecting a candidate prior to each year who will receive the designated stipend.
20. Sequoyah Book Award Committee. This committee shall be responsible for the administration of the Sequoyah Book Awards in accordance with the Sequoyah Committee Handbook.
21. Sites Committee. This committee shall recommend to the Executive Board Annual Conference sites of the Oklahoma Library Association for at least four years in advance.
22. Vendor Relations Committee.  This committee will promote greater communications between OLA and vendors.

Section 4. Accountability. No committee shall incur expense on behalf of the Association except as authorized, nor shall any committee commit the Association by any declaration of policy.

ARTICLE VII. DIVISIONS

Section 1. General

1. Divisions shall be based upon type of library. The exception shall be the Library Education Division because of its unique role. Divisions shall discuss, plan, and study the activities, problems, service, and coordination of effort of libraries within their respective categories, and shall make recommendations thereon to the President and Executive Board. The divisions shall aid in executing action decisions of the Association membership and the Executive Board that are within their respective spheres of activity.
2. No person shall be a member of a division who does not have a personal paid-up membership in the Oklahoma Library Association.

Section 2. Programs. Programs of divisions are expected to follow the lead of the President by planning activities designed to help achieve the stated goals and objectives for the year.

Section 3. Officers of each division shall be a Chair, who shall also serve as a Director on the Executive Board, a Vice-chair/Chair-elect, and other officers as deemed necessary who shall assume their duties on the first day of the new fiscal year and shall serve for one year. The Vice-Chair/Chair-elect shall serve the following year as Chair. Division elections will be held in accordance with Article III, Section 2of these Bylaws.

Section 4. Existing Divisions. The divisions of the Oklahoma Library Association existing at the date of the adoption of the Bylaws are Oklahoma Association of School Library Media Specialists (OASLMS), University and College (UCD), Library Education (LED), and Public Libraries (PLD).

Section 5. Formation of New Divisions. The Executive Board may approve formation of new divisions based on type of library upon receipt of a petition containing signatures of at least ten percent of the association membership as of December 31, who wish to become members of the proposed new division. The petitions should include the proposed name of the division, a precise statement of its area of interest and responsibility, the proposed budget for the first year's operation, and the name and responsibility, the proposed budget for the first year's operation and the name of the person designated by the signers to present the petition to the Executive Board. Copies of the petition with the names of the signatories should be distributed to the members of the Executive Board at least twenty days prior to the meeting of the Board at which the petition is to be presented. At this meeting the designated person will be present to discuss the proposed division and answer questions posed by the Board. Formal Board action must be taken before the division can become official. New divisions shall become operative only at the time a new Executive Board takes office.

Section 6. Dissolution of Divisions. Any division which does not develop and maintain a year-round program of activities may be dissolved by the Executive Board after two consecutive years of such inactivity. The Executive Board shall review division activities on an annual basis. Any division which is so dissolved may apply to the next Executive Board for reinstatement according to the provisions of Article VIII, Section 5 of these Bylaws.

Section 7. Accountability. No division shall incur expense on behalf of the Association except as authorized, nor shall any division commit the Association by any declaration of policy.

ARTICLE VIII. ROUNDTABLES

Section 1. General. A roundtable is a membership unit established to promote a field of librarianship not within the scope of any single division. Roundtables shall discuss, plan and study the activities, problems, service and coordination of effort of libraries in the field of interest, and shall make recommendations to the President and the Executive Board. No person shall be a member of a roundtable who does not have a personal paid-up membership in the Oklahoma Library Association.

Section 2. Programs. Programs of roundtables are expected to follow the lead of the President by planning activities designed to help achieve the stated goals and objectives for the year.

Section 3. Existing Roundtables. The roundtables of the Oklahoma Library Association are Supervisors, Managers and Administrators (SMART), Information Technology (IT), Children and Teens (CATS), Government Documents (GODORT), Social Responsibilities (SRRT), Support Staff (SSRT), and Technical Services (TSRT).

Section 4. Officers. Officers of each roundtable shall be a Chair, a Vice-chair/Chair-elect, and other officers as deemed necessary, who shall assume their duties on the first day of the new fiscal year and shall serve for one year. The Vice-chair/Chair-elect shall serve the following year as Chair.

Section 5. Formation of a Roundtable. The Executive Board may approve formation of a roundtable upon receipt of a petition containing the signatures of 15 members of record as of December 31 who wish to become members of the proposed roundtable. The petition should include the name of the roundtable, a precise statement of its areas of interest and responsibility, and the name of the Executive Board. Copies of the petition with the name of the signatories should be distributed to the members of the Executive Board at least twenty days prior to the meeting of the Board at which the petition is to be presented. At this meeting the designated person will be present to discuss the proposed roundtable and answer questions by the Board. The Board shall consider the petition in light of such factors as the furthering of the objectives of the Association, probably long range need for such a roundtable, and possible duplication of areas of interest with existing divisions and/or roundtables. Formal action must be taken before a roundtable can become official. New roundtables shall become operative at the beginning of the next fiscal year.

Section 6. Roundtable Changes. A roundtable may change its name, scope, and/or areas of interest with approval of the membership of the roundtable and the Executive Board. After membership approval, such changes shall be presented to the Executive Board by the chair of the roundtable. After Board approval, changes will take effect at the beginning of the next fiscal year.

Section 7. Accountability. No roundtable shall incur expense on behalf of the Association except as authorized, nor shall any roundtable commit the Association by any declaration of policy.

Section 8. Dissolution of Roundtables. Any roundtable which does not develop and maintain a year-round program of activities may be dissolved by the Executive Board after two consecutive years of such inactivity. The Executive Board shall review roundtable activities on an annual basis. Any roundtable which is so dissolved may apply to the next Executive Board for reinstatement according to the provisions of Article VIII, Section 5 of these Bylaws.

ARTICLE IX. DISCUSSION GROUPS

Section 1. General. Discussion Groups may be formed by ten or more members of OLA interested in common concerns which fall within the purpose of OLA, but which are not the responsibility of an existing OLA division, roundtable, or committee. Discussion Groups may be formed to address common problems and solutions, to serve as a support group for people in like situations or jobs, and to provide the Continuing Education Committee with input concerning training needs.

Section 2. Formation. The Executive Board may approve the formation of Discussion Groups upon receipt of a petition containing signatures of at least ten members. Each group will select a convener.

Section 3. Operation. OLA, upon request of a discussion group, may provide assistance in communications and publicity and will provide meetings pace at annual conferences. Discussion groups are encouraged to provide ideas for workshops and conference programs to OLA divisions, roundtables and committees.

Section 4. Dissolution. When the members of a discussion group determine there is no longer a need for the group, it may be dissolved with a letter to the Executive Board.

Section 5. Accountability. No discussion group shall incur expense on behalf of the Association except as authorized, nor shall any discussion group commit the Association by any declaration of policy.

ARTICLE X. AWARDS, HONORS, AND CITATIONS

Section 1. General. The Oklahoma Library Association recognizes meritorious achievement in the field of library service by presenting awards, honors and citations at the Annual Conference. Nominations for these shall be made to the Executive Board by the Awards Committee under the conditions and terms of Article VI, Section 3-B of these Bylaws.

Section 2. Awards

1. Distinguished Service Award. At each general Annual Meeting of the Association one Distinguished Service Award may be granted, under conditions established in this practice, to a professional librarian holding either a Master of Library Science degree or an equivalent certification or to an individual not normally associated with a particular library in recognition of inspired leadership, devoted service, and unusual contributions to Oklahoma libraries and to the profession of librarianship. The recipient of this award shall have effectively demonstrated for a period of five years or more a valid, thorough, and imaginative concept of librarianship and library service in Oklahoma, having expressed that concept in actual practice. The recipient of this award must be a current member of the Oklahoma Library Association. This award is the highest honor OLA bestows on its members. This award is not necessarily presented every year.
2. Citizens Recognition Award. At each general Annual Meeting of the Association one or more Citizens Recognition Awards may be granted to individuals, groups, or other non-library related organizations which have demonstrated a sound and special interest in libraries and/or library service on a community and/or state-wide level. They have given effective and important service to the advancement of libraries over a period of time. This award is not necessarily presented every year.
3. Special Project Award. At each general Annual Meeting of the Association one or more Special Project Awards may be granted to individuals who have made an outstanding contribution on one project for OLA or who have played a key role in a noteworthy library project in their local community. This award is appropriate for both librarians and non-librarians. This award is not necessarily presented every year.
4. Special Meritorious Service Award. At each general Annual Meeting of the Association, a Special Meritorious Service Award may be granted to individuals for leadership and/or service, and for whom the Distinguished Service Award is not appropriate. The purpose is to recognize service to the profession above and beyond regular duties over a significant period of time. The recipient of this award must be a current member of the Oklahoma Library Association. This award should not be considered in competition with, nor conflicting with, the Distinguished Service Award. This award is not necessarily presented every year.
5. Outstanding New Librarian Award. At each general Annual Meeting of the Association one Outstanding New Librarian Award may be granted to a librarian in recognition of significant contributions to librarianship and potential for professional development. The recipient of this award must have five or fewer years since graduating with either a master’s degree in library and information studies or a master’s degree with a specialty in school library media. In addition, the recipient of this award shall have worked as a professional librarian in Oklahoma libraries for at least two of those years. Consideration will be given to leadership in innovative programs or services, exceptional use of local, state or national library resources, significant contribution towards the betterment of library and community relations, and activity in professional library organizations at the local, state or national level. The recipient of this award must be a member of the Oklahoma Library Association. This award is not necessarily presented every year.
6. Oklahoma Library Service Award. At each general Annual Meeting of the Association, one or more Oklahoma Library Service Awards may be granted to individuals working in Oklahoma libraries in recognition of significant achievements or outstanding service delivery at the local level. The purpose of this award is to celebrate expertise and creativity in the provision of library service. The recipient of this award must be a current member of the Oklahoma Library Association.
7. Support Staff Person of the Year Award.  At each general Annual Meeting of the Association one Support Staff Person of the Year Award may be granted to an individual who has worked at least two years in a library of any type in a supportive role and who does not have a master’s degree in library or information science.  OLA membership is required to win this award.
8. Excellence in Library Marketing Awards.  At each general Annual Meeting of the Association, one or more ELM Awards may be granted to individuals or groups who have conducted a successful library promotion, marketing or public information project that promotes or highlights a library program, service or event.  This award is appropriate for both librarians and non-librarians.  The recipient of this award must be a member of the Oklahoma Library Association.  This award is not necessarily presented every year.
9. Robert T. Motter, Jr. Appreciation Award.  At each general Annual Meeting of the Association, the Robert T. Motter, Jr. Vendor Appreciation Award may be granted to a vendor who has longevity in participation at Oklahoma Library Association conferences, made significant contributions to the support of the Association, and provided an outstanding level of service and support to Oklahoma libraries.
10. Library Excellence Award.  At each general Annual Meeting of the Association, this award may be granted to one or more libraries that provide an outstanding level of service to library users over a sustained period of time.

Section 3.  Nominations. Nominations for these awards shall be made to the Executive Board by the Awards Committee under conditions and terms of Article VI, Section 3 of these Bylaws. Upon selection of a recipient or recipients for the following honors, the Distinguished Service Award, Citizens Recognition Award, Special Project Award, Special Meritorious Service Award, and the Outstanding New Librarian Award, presentations will be made at the Annual Conference on behalf of the membership.

ARTICLE XI. ARCHIVES

The Oklahoma Department of Libraries shall be the depository of minutes, papers, and archives of the Oklahoma Library Association. These papers shall be open for inspection at all times, but they shall be lent to the President or to others with the approval of the Executive Board.

ARTICLE XII. PUBLICATIONS

Section 1. The official organ of the Association shall be the Oklahoma Librarian. The Editor shall be appointed for two years by the President in consultation with the Executive Board. The Editor shall be eligible for reappointment.

Section 2. The President shall appoint an Editorial Board, subject to the approval of the Executive Board. The Editorial Board shall assist the Editor with the production of the Oklahoma Librarian.

Section 3. Other official publications may be created by petitioning the Executive Board.

Section 4. The Executive Board, in consultation with the Editor, shall determine the subscription rates for non-members and determine the charges for advertising.

Section 5. One copy of each official publication shall be retained by the Executive Director.

Section 6.  The OLA Homepage shall also be an official publication for the Association. The President, in consultation with the Executive Board, shall appoint the Webmaster for two years. The Webmaster shall be eligible for reappointment.

Section 7.  The President shall appoint a Publicity Coordinator for the Association. This person shall be responsible for formulating official press releases in consultation with the Executive Board. The president, in consultation with the Executive Board, shall appoint the Publicity Coordinator for two years. The coordinator shall be eligible for reappointment.

ARTICLE XIII. OKLAHOMA LIBRARY ASSOCIATION HANDBOOK

An Oklahoma Library Association Handbook shall be written and maintained by the Constitution and Bylaws Committee at the direction of the Executive Board with the cooperation of the committee chairs and division and roundtable officers.

ARTICLE XIV. FORMER BYLAWS VOIDED

This document when approved supersedes any previous Bylaws completely and all provisions and amendments thereof.

ADOPTED May 24, 1980. REVISED March 30,1983, March 22, 1984, March 21, 1985, April 25, 1986, April 24, 1987, March 11, 1988, June 5, 1989, April  20, 1990, April 19, 1991, April 2, 1993, April 29, 1994, April 28, 1995, April 5, 1996, May 1, 1997, May 1, 1998, March 26, 1999. March, 2003, April 16, 2004, October 1, 2004, March 31, 2006.